Business capital of the world, the United Arab Emirates, is well-known for its dazzling infrastructures, advanced technology, and vast growth in various sectors. No matter if it is Gitex Global Technology Show, Arab Health, or the Dubai International Boat Show, trade exhibitions and conferences in Dubai are routine. This is because of the influx of thousands of business professionals coming from different parts of the world to get the chance to invest in the ever-evolving city. Amid all this rush, one important factor can make a massive difference for business professionals — their transport. And this is where car rental in Dubai comes in as a cost-effective and efficient alternative.
No matter if you are an exhibitor carrying kits and marketing materials or an attendee trying to get from one place to another to keep up with the busy schedule of seminars and meetings, time management and convenience play a crucial role. Trade show venues such as the Dubai World Trade Centre (DWTC) or the Dubai Exhibition Centre (DEC) get congested and busy. Hailing a cab during peak hours is a hectic process and public transportation, although efficient, might not always fit your business-packed schedule.
On the other hand, having a rental car in Dubai gives you complete control over your time and route. There’s no need to depend on others’ schedules or worry about overcharging during peak hours. Furthermore, having a rental car is a professional move that can leave a lasting impression during the conferences.
Why Rent a Car for Business Events in Dubai?
Time-Efficiency
Trade shows usually last for several days with keynotes in the morning and networking dinners in the evening. Having your own car will always save you from being late. It gives you the freedom to get to the hotel, the event, restaurants, and business meetings without wasting any time.
A Professional Look
Driving a neat rental car to a business event or a client meeting creates a good impression on everyone involved. Most travelers tend to go for executive sedans or luxurious cars to fit the formality of business conferences.
Logistics Ease
As for exhibitors, a vehicle with sufficient space is what you need. They need to transport their kits, banners, signs, or samples. The presence of a rental car makes it easy for them to deliver these items without depending on anyone else or walking through hallways carrying them.
Flexible Schedule
Sometimes, business meetings happen at a last minute during conferences. Having your car will give you the liberty to adjust your schedule as per the event. It is especially beneficial for spontaneous networking opportunities or last-minute invitations.
Access to New Areas
Most attendees come to Dubai for business purposes and use their free time to explore the city or even take a trip to other nearby cities like Abu Dhabi or Sharjah. Having a rental car will make this purposeful travel easier.
What Type of Rental Car Should You Go for?
When selecting a rental car in Dubai, your business purpose, budget, and preferences play a significant role. The following are some of the options based on various purposes:
Executive Sedans
As for corporate professionals, you can choose executive sedans such as Toyota Camry, BMW 5 Series, or similar models. These cars are stylish, comfortable, and practical. They will be convenient for commuting between the venue and meetings.
SUVs
If you are going in a group or need extra space for kits and banners, SUVs will be the most suitable option. They are spacious and offer you comfort, which makes them a preferred choice for businessmen. They are also a convenient pick if you want to go to the desert or nearby places for meetings.
Compact Cars
Solo travelers who are not looking to attend a conference but are only going for business purpose can go for compact cars. They are not only affordable but also easy to park, especially around busy locations.
Luxury Cars
Businessmen and CEOs, directors, and keynote speakers often prefer renting luxury cars to create a good impression on the attendees. Moreover, the best cars to rent in Dubai are luxury cars that can give a sophisticated look to your business.
Some of the Most Popular Conferences and Trade Shows in Dubai
The capital city of the United Arab Emirates is known for having some of the most state-of-the-art venues that host multiple global events every year. Here are some of the most prominent places to have the largest trade exhibitions and professional events:
Dubai World Trade Centre (DWTC)
Located on Sheikh Zayed Road, Dubai World Trade Centre is the heart of Dubai’s business events. With multiple exhibition halls, it hosts hundreds of global events every year.
Dubai Exhibition Centre (Expo City)
Built for Expo 2020, this futuristic venue is now hosting international trade events and summits, especially for sustainability and innovation.
Dubai International Convention & Exhibition Centre
Located inside the DWTC complex, this place is hosting many high-profile events like the Arabian Travel Market and the Big 5 Construction Show.
All of these places offer on-site parking for rental cars and have separate spots for exhibitors and VIPs.
Tips for Renting a Car for Business Events in Dubai
Book in Advance
Season of business (October to April) is the busiest time for trade shows in Dubai. Car rentals during this time are in high demand. Therefore, it is advisable to book in advance to secure the best rates.
Check the Driving License
Visitors from most countries can drive in Dubai using their home country’s driving license or an IDP (International Driving Permit). Make sure to check your documents before traveling.
Parking Options
Many places offer valet services or parking spaces for a fee. However, during the biggest trade shows, these spots get occupied quickly. Therefore, try to arrive early or check nearby lots.
Understand Local Driving Rules
Speed limits, toll gates (Salik), and radar cameras are strictly enforced in Dubai. Always obey the traffic laws to avoid getting fined or faced with problems during your trip.
Have Comprehensive Insurance
Although most rental companies provide basic coverage, business travelers should take a comprehensive insurance to avoid getting liable in case of an accident or traffic delays.
Things Exhibitors Should Keep in Mind While Packing a Rental Car
Are you an exhibitor who needs to transport banners and kits in a rental car? The following are some tips to keep in mind:
Choose a vehicle with a big trunk or folding rear seats.
Pack things in labeled bins or cases to stay organized.
Pack light displays or foldable banners to save more space in the car.
Pack basic tools and chargers.
Use a GPS or navigation app on your phone to avoid traffic.
Having everything in your car will make setup and breakdown easier at the venue.
Blend Work with Leisure: Use a Rental Car After Hours
After a tiring day at the trade show, there are plenty of options to relax and network without being too formal. If you are driving a rental car, you can utilize it for these purposes and enjoy the city after hours. Some of the places to check out include:
Downtown Dubai
Enjoy a nice dinner near Burj Khalifa or catch the show of Dubai Fountain.
Jumeirah Beach Residence (JBR)
Coastal city for an evening walk or a meeting without any obligations.
Dubai Marina
Ideal for post-conference dinner cruises or coffee meetups.
Al Fahidi Historical District
For a business meeting in a cultural setting, this place has a lot to offer with art galleries and traditional cafés.
Having your car will make these places accessible without depending on the limited schedules of public transport or paying extra for taxis.
How Much Do You Need to Budget?
Here are some of the things you need to include in your budget:
Type of Expense Estimated Cost (per day)
Basic Rental Fee AED 90 – AED 400
Salik Toll Fees AED 4 per crossing
Fuel AED 3.20 per liter (approx)
Parking Fees AED 2 – AED 10 per hour
Insurance Upgrading AED 20 – AED 40
For better car rentals in Dubai, compare prices based on the number of days of the rental. Some rental companies provide discounts on weekly or multi-day business rentals.
Environment-Friendly Car Rental and Sustainability
Dubai has been actively encouraging green transport. If you want to be more environmentally friendly, you can consider renting a hybrid or electric car. Most charging stations are available in major areas and will allow you to drive an eco-friendly vehicle. This will also help your company to reduce its carbon footprint during the event.
What If a Rental Car Is Not a Great Option?
Although renting a car in Dubai is advantageous, there are certain situations where it is not the best option:
If you are staying at a hotel that provides shuttle service to the venue.
If your schedule is limited to one place and there are no external meetings.
If you do not know the local driving laws and feel nervous about driving.
In such a case, use public transport with occasional ride-hailing services.
Summary
Attending trade shows and conferences in Dubai can be a great opportunity to network, partner, and grow your business. However, what makes you successful in such events is the choice of transportation. Choosing to rent a car in Dubai will put you in control of your time and let you manage your schedule better. Moreover, it will provide you with flexibility to adjust to any last-minute changes. Furthermore, a rental car in Dubai will also open doors to explore the beautiful city during your off-hours.